Email Signature in Outlook 365


An email signature is an essential part of any professional email communication. It serves as a way to provide your contact information, promote your business, and add a personal touch to your emails. If you are using Outlook 365, creating an email signature is a straightforward process that can be done in just a few steps. In this guide, we’ll walk you through the process of creating an email signature in Outlook 365.

Step 1: Open Outlook 365 and go to the Settings menu

The first step to creating an email signature in Outlook 365 is to open the program and navigate to the Settings menu. To do this, click on the “Settings” icon in the top right corner of the screen.

Step 2: Select “View all Outlook settings”

Once you have clicked on the “Settings” icon, a dropdown menu will appear. Select “View all Outlook settings” at the bottom of the list to access the full settings menu.

Step 3: Click on “Compose and reply” under the Mail tab

Once you are in the full settings menu, navigate to the “Mail” tab and select “Compose and reply.”

Step 4: Scroll down to “Email signature”

In the “Compose and reply” menu, scroll down until you see the “Email signature” section.

Step 5: Create your email signature

In the “Email signature” section, you can create your email signature by typing in the text box provided. You can include your name, job title, company name, contact information, and any other information you want to include in your signature. You can also format your signature using the formatting tools provided, including font size, color, and style.

Step 6: Add a logo or image

If you want to include a logo or image in your email signature, you can do so by clicking on the “Insert image” icon in the formatting toolbar. You can then select an image file from your computer or from an online source.

Step 7: Add a hyperlink

You can also add hyperlinks to your email signature to direct recipients to your website or social media profiles. To add a hyperlink, highlight the text you want to link and click on the “Link” icon in the formatting toolbar. You can then enter the URL of the website or profile you want to link to.

Step 8: Save your email signature

Once you have created your email signature, click on the “Save” button to save your changes. Your signature will now be automatically added to any new emails you compose in Outlook 365.

Tips for creating an effective email signature in Outlook 365

  1. Keep it concise: Your email signature should be easy to read and contain only the most important information. Avoid cluttering your signature with too many details.
  2. Use a professional font: Choose a font that is easy to read and looks professional. Avoid using decorative or cursive fonts that may be difficult to read.
  3. Include your contact information: Make sure to include your name, job title, company name, phone number, and email address in your signature.
  4. Use a high-quality image: If you choose to include an image in your signature, make sure it is high quality and professional-looking.
  5. Keep it up to date: Make sure to update your signature regularly with any new contact information or changes to your job title or company.
  6. Test your signature: Before sending any emails, make sure to test your signature to ensure that all links and images are working correctly and that the formatting looks the way you want it to.

By following these tips and creating an effective email signature, you can add a professional touch to your emails and make a positive impression on your recipients. So why not take a few minutes to create a signature in Outlook 365 today?